Our Favorite Applicant Tracking System User Interfaces (UIs)April 11, 2014 by Erin Osterhaus
Applicant Tracking Systems (ATSs) have revolutionized the way recruiters are able to organize job applications and communicate with candidates, allowing them to recruit more efficiently. In fact, after analyzing Software Advice data compiled from interactions with ATS buyers, we found the most common reason companies purchase an ATS is to improve efficiency.
But while an ATS might be more efficient than using Excel, not all ATSs are created equal. The User Interface (UI) can impact how quickly you’re able to learn the system and manage the applicant process efficiently and effectively.
With that end in mind, we’ve compiled a list of our favorite ATS UIs (in alphabetical order) to help you choose which software is best for your company’s needs.
ApplicantPro, in its own words, makes the hiring process “easily trackable, reportable and shareable.” The company delivers on this promise—especially with its candidate assessment feature, which allows recruiters and hiring managers to score and compare notes on candidates all in one place.
ApplicantPro’s Candidate Assessment Screen
On the candidate assessment screen, recruiters and hiring managers can rate an individual candidate based on predetermined criteria for the position. These criteria fall under such categories as “Abilities,” “Motivations and Interests” and “Personality.”
Then, users can easily aggregate the data to see a visual summary of how a candidate compares to other applicants for the same position.
Another useful feature: the “Take Action” button in the top-right corner (highlighted above). This button allows recruiters to view a shortcut menu from which they can, for instance, choose to change the candidate’s status in the hiring process, share the candidate with a hiring manager or email the candidate directly—without having to click through additional screens.
Bullhorn is one of the biggest names in the ATS marketplace, and caters to staffing and recruiting agencies of all sizes. It also offers robust recruiting functionality specifically tailored to the needs of those recruiting and staffing agencies: for example, users can manage communication with different clients, and view past and current placements of candidates for those clients.
The home screen offers recruiters the ability to easily navigate through the system with minimalist, color-coded buttons for each of their most-frequented workflows, such as “Tasks,” “Candidates,” “Jobs” or “Clients.”
Bullhorn’s Home Screen
We particularly like how the color coding for each option is carried throughout the system. For example, all information associated with “Candidates” is denoted by a green dot, making it both easier to navigate and aesthetically pleasing. And with the menu button always available in the top left corner of the screen, it’s easy to find your way through the system.
Bullhorn’s Candidate Screen
iCIMS, another leader in the applicant tracking marketplace, offers a robust reporting suite that allows users to track just about anything—from compliance reports to source effectiveness to each recruiter’s average time to fill an open position. And the best part? These reports can all be accessed from the same screen. As a bonus, they’re also nice to look at.
According to well-known HR analyst John Sumser, JobScore offers an interface that “is elegant and intuitive… all of the meat is there with little or none of the fat.” We agree.
JobScore lists all of its users’ most-frequented workflows (e.g. “Tasks,” “Candidates” and “Jobs”) through icons that remain at the top of the interface at all times, allowing users continual and easy access to all of their commonly used screens. Its reporting function echoes this design, displaying all of its built-in reports—which are just a click away.
Jobvite made its mark on the recruiting software world by making social recruiting one of the cornerstone features of its product. The software allows recruiters (and employees with Jobvite accounts) to easily post job openings to social sites like LinkedIn, Facebook and Twitter.
But that’s not all. Jobvite also boasts an attractive, minimalist user interface with functionality that helps streamline the recruiter’s day-to-day activities.
For instance, its “Candidates” screen allows recruiters to easily view materials relating to an individual candidate—their application, evaluations by recruiters or hiring managers as well as any correspondence between the company and the candidate during the hiring process—all in one place.
Recruiters can even schedule interviews with the candidate through the system: Possible interviewers are listed on the left, who can easily be added to any event (at which point they are notified via email). This saves recruiters from having to click through multiple screens or open a separate calendar application.
Jobvite’s Scheduling Screen
Recruiterbox touts itself as “the simplest recruiting software in the world for growing companies,” and if you take a look at some of its reviews, users seem to think so, too. As this ATS mainly targets small to mid-size businesses, many of its end users may not be dedicated recruiters, but rather, may be office managers or executives with many other tasks on their plates.
Ease-of-use is key, and the company delivers on its promise to keep it simple by echoing the design of a format almost all computer users are familiar with: email.
Recruiterbox’s Candidate Screen
Its no-frills interface continuously displays tabs (e.g. “Home,” “Openings” and “Candidates”) that allow users to navigate to their desired destination from any point in the system. On the “Candidates” screen in particular, we like how users can see multiple data points about each candidate all in one place.
For instance, a recruiter can see (and sort by) what position a candidate has applied for, where they are in the hiring process and any tasks that might be related to that individual.
This gallery represents our favorite UIs, but we’re always looking to incorporate impressive new interfaces, new market entrants or redesigns—so please feel free to send us your best applicant tracking software UIs.
Screenshots provided by vendors.